Sr. AR/AP Specialist
Job Summary:
The Sr. AR/AP Specialist owns accounts receivable and accounts payable for Lokal Media House. You will keep client billing accurate, cash collected on time,, and vendors and ad platforms paid correctly, giving leadership a clear, current view of the agency's financial position.
Job Responsibilities:
- Billing and Invoicing: Prepare and send recurring and project invoices, including client ad spend pass-through and media charges.
- Collections: Monitor aging, follow up on past-due balances, and resolve billing disputes with clients and Client Strategy Managers.
- Payment Processing: Apply client payments and manage failed or declined payments across card and ACH.
- Accounts Payable: Process vendor bills, ad platform charges (Google, Microsoft, Meta, Yelp, and others), and subscriptions, and schedule payments.
- Reconciliation: Reconcile bank, credit card, and ad platform statements to the books monthly.
- Contract Alignment: Keep billing in sync with active client agreements and service changes.
- Month-End Close: Support close, accruals, and reporting with leadership and outside accountants.
- Commissions and Reporting: Support commission calculations and AR, AP, and cash flow reporting.
- Process Improvement: Document and improve AR/AP workflows and controls.
Job Qualifications:
- 4+ years of AR/AP or full-cycle accounting experience, ideally in an agency or services business.
- Advanced QuickBooks Online experience.
- Experience with billing or proposal tools such as Ignition, and with ACH and card processing.
- Strong reconciliation skills and understanding of accrual accounting.
- Advanced Excel or Google Sheets skills.
- Professional, firm, and friendly communication for collections conversations.
- High accuracy, organization, and discretion with financial data.
- Bonus: experience billing client ad spend for a marketing agency, or an accounting degree.
Desired Skills:
- Strategic Insight: Spotting cash flow risks and trends before they become problems.
- Analytical Depth: Digging into discrepancies until the numbers tie out.
- Detail Orientation: Getting every invoice, payment, and reconciliation right the first time.
- Adaptability: Handling shifting client scopes and billing changes without missing a beat.
- Teamwork: Partnering with CSMs, leadership, and vendors to resolve issues fast.
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